Employee documents that stay current — not quietly expiring in a folder
Collect documents during onboarding, track their validity dates, generate letters from templates and manage work eligibility — all attached to the employee record they belong to.
What's included
Document library
Every employee document collected at onboarding is stored against their record and accessible to HR at any time.
Expiry tracking
Documents carry validity dates. Renewals surface as alerts before documents lapse, not after.
Letter templates
Offer, appointment, confirmation and experience letters generated from configurable templates populated with live employee data.
Work eligibility and visa tracking
Visa and immigration status captured on the employee record with expiry dates tracked the same way as any other document.
Employee document access
Employees can view and download their own documents from the self-service portal.
Frequently asked questions
- Will HR be alerted when a document is about to expire?
- Yes. Documents with validity dates generate alerts as expiry approaches so renewals can be requested before the document lapses.
- Can I create custom letter templates?
- Yes. Letter templates are configurable with placeholders for employee data, and can be customised per organisation.
- Is document storage access-controlled?
- Yes. Document access is role-scoped — employees see their own documents, managers can see their team's, and HR has full access.
Ready to get started?
This is part of HRMS — the full product includes every connected capability.